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HR Operations Manager
Location: Texas (possibly Nevada or Delaware)
Employment Type: Full Time
Travel: Travel may be required within the US
About the Role
We are seeking an experienced Human Resource Operations Manager to lead multi State payroll and HR Operations across the United States, with support for Canada and India locations. This role is ideal for an analytical HR professional with deep expertise in payroll compliance, multi state U.S. & Canadian compensation structures, HR Reporting and dashboards & HRIS administration, Recruitment, as well as program development work.
This role reports into the Managing Director, Global Talent Solutions. You are a self starter who takes initiative, collaborates well, and is interested in helping set up a Start up business in a fast growth environment. You will oversee payroll accuracy, employment law compliance, recruitment, onboarding and offboarding, compensation and benefits, while ensuring HR processes are consistent, scalable, and compliant across all regions. This is a busy exciting role with a growing Engineering Company based in Canada, with entities in Global locations and more M&A plans.
Key Responsibilities
Global Payroll Management • Manage full cycle payroll for employees in USA, and support for Canada and India, ensuring accuracy, timeliness, and compliance with regional regulations. • Administer multi state U.S. payroll, including state specific wage laws, overtime rules, statutory requirements & appropriate deductions, and benefit requirements.
• Maintain payroll audits, reconciliations, tax filings, and statutory reporting across all jurisdictions.
• Partner with Finance for month end and year end processes, including T4s, W 2s, 1099s, and Form 16 reporting.
• Implement payroll best practices, automation, and continuous improvement initiatives.
• Set up and oversee all reporting / dashboards to Stakeholders (example: Established governance bodies, professional organizations, lawyers, payroll colleagues, & Senior Leaders) where appropriate Compensation & Benefits
• Manage compensation programs, salary structures, and annual review cycles in USA, and support for Canada and India.
• Ensure compliance with multi state U.S. compensation requirements, including exempt/non exempt classifications, pay transparency laws, and local minimum wage standards.
• Oversee benefits administration, vendor relationships, enrollment cycles, and employee communications.
• Conduct market benchmarking and ensure competitive, equitable compensation practices across all regions.
HR Operations & Onboarding
• Lead Recruitment activities for the US, and then onboarding processes for new hires, ensuring compliance with regional documentation and employment standards.
• Maintain employee records, contracts, and HR documentation with strict attention to data accuracy and privacy.
• Support employee lifecycle changes, workforce planning, and HR administrative processes.
Compliance & Employment Law
• Ensure adherence to employment legislation across USA (multi state), and support Canada and India.
• Maintain compliance with wage laws, overtime rules, leave entitlements, statutory benefits, and payroll tax regulations.
• Support internal audits, policy development, and risk mitigation activities.
• Ensure compliance with data privacy regulations (PIPEDA, HIPAA, GDPR where applicable).
HRIS and ATS Management
• Oversee HRIS and ATS functionality, data integrity, workflows, and reporting.
• Manage system enhancements, integrations, and automation to improve HR efficiency.
• Train HR and business users on HRIS tools, dashboards, and best practices.
Employee Relations
• Provide guidance to employees and managers on HR policies, payroll inquiries, compensation matters, and benefits.
• Support conflict resolution, investigations, and employee engagement initiatives.
• Foster a positive, inclusive, and compliant workplace culture.
Qualifications
• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
• HR certification PHR or SPHR, and SHRM considered an asset.
• Minimum 5+ years of HR experience required, including 3+ years managing Multi State payroll (USA, asset-India/ Canada).
• Strong experience with multi state U.S. payroll, compensation and recruitment, including: o Exempt vs. non exempt classifications o State specific overtime rules o Pay transparency laws o Local minimum wage compliance o Multi state tax withholding and reporting
Recruitment: Talent Acquisition, Auditing and Reporting. Experience with US Recruitment auditing processes aligned to Engineering companies is a Big asset
• Hands on experience with HRIS platforms (Example: Workday, ADP, Vensure, Ceridian, UKG, SAP SuccessFactors, Dynamics 365 HR).
• Advanced Excel and payroll system proficiency.
• Exceptional attention to detail, confidentiality, and analytical problem solving skills.
• Strong communication, stakeholder management, and organizational abilities.
What You Bring
• Expertise in global and multi state payroll
• Experience in Engineering Services
• Strong HR compliance knowledge
• HRIS/ATS administration and overall strong analytical and systems experience
• Ability to work cross functionally and across time zones
• High accuracy, integrity, and professionalism
Working Conditions:
• Hybrid role, but initial work from home and travel to sites when required
• Travel and expenses covered
• First HR role opening in US Operations, will join a team with India and Canada team members.
• High growth Company, putting framework in place as we go, very exciting but you need to be able to manage in ambiguity and fast paced culture, and be hands on.
Location: Texas (possibly Nevada or Delaware)
Employment Type: Full Time
Travel: Travel may be required within the US
About the Role
We are seeking an experienced Human Resource Operations Manager to lead multi State payroll and HR Operations across the United States, with support for Canada and India locations. This role is ideal for an analytical HR professional with deep expertise in payroll compliance, multi state U.S. & Canadian compensation structures, HR Reporting and dashboards & HRIS administration, Recruitment, as well as program development work.
This role reports into the Managing Director, Global Talent Solutions. You are a self starter who takes initiative, collaborates well, and is interested in helping set up a Start up business in a fast growth environment. You will oversee payroll accuracy, employment law compliance, recruitment, onboarding and offboarding, compensation and benefits, while ensuring HR processes are consistent, scalable, and compliant across all regions. This is a busy exciting role with a growing Engineering Company based in Canada, with entities in Global locations and more M&A plans.
Key Responsibilities
Global Payroll Management • Manage full cycle payroll for employees in USA, and support for Canada and India, ensuring accuracy, timeliness, and compliance with regional regulations. • Administer multi state U.S. payroll, including state specific wage laws, overtime rules, statutory requirements & appropriate deductions, and benefit requirements.
• Maintain payroll audits, reconciliations, tax filings, and statutory reporting across all jurisdictions.
• Partner with Finance for month end and year end processes, including T4s, W 2s, 1099s, and Form 16 reporting.
• Implement payroll best practices, automation, and continuous improvement initiatives.
• Set up and oversee all reporting / dashboards to Stakeholders (example: Established governance bodies, professional organizations, lawyers, payroll colleagues, & Senior Leaders) where appropriate Compensation & Benefits
• Manage compensation programs, salary structures, and annual review cycles in USA, and support for Canada and India.
• Ensure compliance with multi state U.S. compensation requirements, including exempt/non exempt classifications, pay transparency laws, and local minimum wage standards.
• Oversee benefits administration, vendor relationships, enrollment cycles, and employee communications.
• Conduct market benchmarking and ensure competitive, equitable compensation practices across all regions.
HR Operations & Onboarding
• Lead Recruitment activities for the US, and then onboarding processes for new hires, ensuring compliance with regional documentation and employment standards.
• Maintain employee records, contracts, and HR documentation with strict attention to data accuracy and privacy.
• Support employee lifecycle changes, workforce planning, and HR administrative processes.
Compliance & Employment Law
• Ensure adherence to employment legislation across USA (multi state), and support Canada and India.
• Maintain compliance with wage laws, overtime rules, leave entitlements, statutory benefits, and payroll tax regulations.
• Support internal audits, policy development, and risk mitigation activities.
• Ensure compliance with data privacy regulations (PIPEDA, HIPAA, GDPR where applicable).
HRIS and ATS Management
• Oversee HRIS and ATS functionality, data integrity, workflows, and reporting.
• Manage system enhancements, integrations, and automation to improve HR efficiency.
• Train HR and business users on HRIS tools, dashboards, and best practices.
Employee Relations
• Provide guidance to employees and managers on HR policies, payroll inquiries, compensation matters, and benefits.
• Support conflict resolution, investigations, and employee engagement initiatives.
• Foster a positive, inclusive, and compliant workplace culture.
Qualifications
• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
• HR certification PHR or SPHR, and SHRM considered an asset.
• Minimum 5+ years of HR experience required, including 3+ years managing Multi State payroll (USA, asset-India/ Canada).
• Strong experience with multi state U.S. payroll, compensation and recruitment, including: o Exempt vs. non exempt classifications o State specific overtime rules o Pay transparency laws o Local minimum wage compliance o Multi state tax withholding and reporting
Recruitment: Talent Acquisition, Auditing and Reporting. Experience with US Recruitment auditing processes aligned to Engineering companies is a Big asset
• Hands on experience with HRIS platforms (Example: Workday, ADP, Vensure, Ceridian, UKG, SAP SuccessFactors, Dynamics 365 HR).
• Advanced Excel and payroll system proficiency.
• Exceptional attention to detail, confidentiality, and analytical problem solving skills.
• Strong communication, stakeholder management, and organizational abilities.
What You Bring
• Expertise in global and multi state payroll
• Experience in Engineering Services
• Strong HR compliance knowledge
• HRIS/ATS administration and overall strong analytical and systems experience
• Ability to work cross functionally and across time zones
• High accuracy, integrity, and professionalism
Working Conditions:
• Hybrid role, but initial work from home and travel to sites when required
• Travel and expenses covered
• First HR role opening in US Operations, will join a team with India and Canada team members.
• High growth Company, putting framework in place as we go, very exciting but you need to be able to manage in ambiguity and fast paced culture, and be hands on.